Last updated: 2/27/2026

1. Agreement to Terms

1A. Acceptance
By booking a session, scheduling services, receiving deliverables, or otherwise engaging Omaha Headshot Company (“OHC”), a Nebraska limited liability company, the client agrees to these Terms & Conditions.

1B. Scope
These Terms & Conditions apply to all services provided by OHC unless otherwise agreed to in writing. Certain programs or offerings may include additional terms outlined within this document.

2. Services & Scope of Work

2A. Services Provided
OHC provides professional photography services, including but not limited to individual headshots, group headshots, recurring company sessions, and event-based photography.

2B. Creative Discretion
OHC retains creative discretion regarding lighting, posing, composition, image selection process, retouching approach, and final image delivery, consistent with its established style and workflow.

3. Scheduling, Cancellations & Attendance

3A. Scheduling
Sessions are scheduled in advance and reserved exclusively for the client during the agreed-upon time.

3B. Rescheduling & Cancellations
Appointments may be rescheduled or canceled at least 24 hours prior to the scheduled session without penalty.

3C. Late Rescheduling
Requests to reschedule within 24 hours of the scheduled appointment time may result in adjustments to pricing or payment terms, including forfeiture of discounted rates where applicable.

3D. No-Shows
A no-show is defined as failure to arrive for a scheduled appointment without prior notice. No-show appointments may be invoiced in full.

4. Headshot Partner Program Terms

4A. Program Overview
The Headshot Partner Program is designed for companies that schedule headshots for multiple team members over time. The program supports ongoing coordination, preferred scheduling, and discounted pricing for qualifying organizations.

4B. Discounted Pricing Assumptions
Discounted Headshot Partner Program rates assume timely attendance, clear communication, and adherence to the scheduling guidelines outlined in Section 3.

4C. Late Changes & Discount Adjustments
Rescheduling within 24 hours or repeated scheduling disruptions may result in the affected session being billed at standard (non-discounted) pricing.

4D. Payment Structure
Depending on scheduling patterns, coordination needs, or billing preferences, Headshot Partner Program sessions may be scheduled using invoicing or prepayment.

5. Pricing, Payment & Invoicing

5A. Pricing
Pricing is based on the services provided and may vary depending on session type, volume, and program participation. Pricing is considered confirmed upon invoicing or prepayment.

5B. Invoicing Structure
Invoices may be issued per session, per event, or consolidated across multiple sessions for administrative efficiency. Invoicing structure may vary depending on scheduling patterns and service arrangements.

5C. Payment Terms
Unless otherwise stated in writing, standard payment terms are Net 30, with an option to prepay. OHC reserves the right to adjust payment terms, including requiring prepayment or payment upon receipt, when operationally necessary.

5D. Credit Card Processing Fee for Large Invoices
Clients may choose to pay invoices by credit card. For invoices with a total of $1,000 or more, a credit card processing fee of 3.25% of the invoice amount will be applied if the client elects to pay by credit card. This fee is intended to cover the cost of payment processing and will be shown as a separate line item on the invoice. Clients may avoid this processing fee by choosing to pay by ACH (bank transfer) or check. By agreeing to these Terms & Conditions and accepting an invoice, the client authorizes Omaha Headshot Company to apply this processing fee when paying by credit card for qualifying invoice amounts.

6. Late Payments & Fees

6A. Late Payments
Accounts with outstanding balances may be subject to late fees as permitted by law.

6B. Continued Service
If payment delays become recurring, OHC may adjust billing methods or payment terms to maintain continuity of service.

7. Galleries, Deliverables & Usage Rights

7A. Gallery Access & Retention
Online galleries are provided for image review and delivery. While OHC’s general practice is to keep galleries available long-term for accounts in good standing, gallery access is not guaranteed indefinitely and may be archived or removed at OHC’s discretion.

7B. Account Status
Gallery access and future scheduling may be paused if an account balance is not current.

7C. Archival Policy
OHC does not guarantee indefinite archival of images or galleries unless otherwise agreed in writing.

7D. Copyright Ownership
All photographs remain the copyrighted property of Omaha Headshot Company.

7E. Client Usage License
Upon full payment, the client is granted a perpetual, non-exclusive, royalty-free, worldwide license to use the delivered images for professional, editorial, marketing, advertising, internal, and external promotional purposes, in all media and formats now known or hereafter developed.

7F. OHC Promotional Use
OHC retains the right to use images for its own promotional purposes, including but not limited to website content, social media, portfolios, marketing materials, and educational examples, unless otherwise agreed in writing.

8. Account Status & Continuity of Service

8A. Good Standing
Ongoing services, discounted programs, and priority scheduling are available to clients whose accounts are current.

8B. Operational Adjustments
To maintain continuity of service, OHC may adjust scheduling, payment methods, or delivery timelines as needed.

9. Scheduling Adjustments by OHC

9A. Rescheduling by OHC
In rare circumstances, OHC may need to reschedule an appointment due to illness, equipment issues, or other operational considerations. When this occurs, reasonable notice will be provided and the session will be rescheduled promptly.

10. Changes to Terms

10A. Updates
OHC may update these Terms & Conditions periodically to reflect operational or business changes.

10B. Applicability
The most current version of the Terms & Conditions applies to all future bookings and services.